【応募締め切り: 4月5日 (水)】Public Affairs Clerk (Program Clerk)

仕事内容

<Summary of Duties> This clerical position provides support and services to the Education Team and to the broader Public Affairs Program, including filing (both physical and electronic records), receiving calls and emails, preparing reports, letters and presentations and maintaining contact lists and databases. The person in this position also drafts responses to incoming correspondence and may also assist in the drafting/posting of social media posts. He/she will also order office supplies, verify incoming and outgoing application files and be a point of contact for visitors, callers and suppliers/vendors. This position may also perform translation of correspondence or provide basic interpretation services. *** Please note that the successful candidate must obtain a Reliability Status (security clearance) before the start of employment. Obtaining a security clearance may take at least 12 weeks or more as this is a process done in Canada. <Area of Selection> This selection process is open to all applicants eligible to work legally in Japan who meet all of the essential qualifications, including Embassy employees and spouses/dependants of Canada-based staff; and whose applications are received by the closing date. Please note that the Embassy of Canada to Japan does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

応募条件

<ESSENTIAL QUALIFICATIONS> Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications. *Language will be assessed further during the process. Education: Candidates will be required to provide proof of the completion of their education. - Successful completion of post-secondary education (Jr. College, College, University). Language: - Fluency in English and Japanese, both written and spoken. Experience: - At least 1 year recent experience* in providing clerical support services in a team environment. * Recent is defined as within the last three (3) years. <RATED REQUIREMENTS> The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment. Knowledge: - Knowledge of Office Administration (handling/tracking correspondence, making/responding to phone calls, making enquiries, ordering supplies, etc.) - Knowledge of effective use of standard office software (i.e. MS Office) Competencies: - Flexibility and adaptability - Client service oriented - Teamwork and Cooperation - Judgement - Initiative - Interpersonal skills Abilities: - Ability to communicate effectively (oral and written) in English and Japanese - Ability to prioritize workload and meet deadlines Asset Qualifications: Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications. - Writing and oral skills in French - Knowledge of Canada - Experience working in an international organization office environment such as an Embassy, multilateral organization or multinational corporation. - Experience in working professionally with SNS systems (Facebook, Twitter, Instagram) Conditions of Employment: Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position. - Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period. - Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period. - Other conditions of employment: The successful candidate must: Health assessment may be requested at the discretion of the Head of Mission Special Request from Mission / Additional Comments: Employee is eligible for commuting assistance (up to JPY 18,300 per month). *** Please note that the successful candidate must obtain a Reliability Status (security clearance) before the start of employment. Obtaining a security clearance may take at least 12 weeks or more as this is a process done in Canada. 【HOW TO APPLY】 • Only applications received through the Government of Canada Career Opportunities website before the closing date will be accepted. • You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date. •Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster •You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application. •Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions. Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected 【Important Notes】 • Only applications submitted in one of the official languages of Canada will be accepted (English or French). • The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English. • Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required • Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder. • Reference checks may be sought for candidates who succeeded all of the assessments. • Please note that the Embassy of Canada to Japan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. • Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer. • The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Japan which might arise following the completion of this selection process.

労働条件