Recruitment and Visa Specialist

仕事内容

【Overview of Position】 TUJ is seeking a motivated and well-organized Recruitment and Visa Specialist to support in-house recruitment and visa operations. This role is responsible for managing end-to-end recruitment activities, from planning hiring schedule with the hiring managers to coordinating onboarding process for newly hired employees. The position also manages visa and work permit applications for non-Japanese employees. To successfully perform these core duties, the Recruitment and Visa Specialist is expected to provide professional and timely support to staff and faculty, maintain accurate and up-to-date records across relevant systems, and collaborate closely with the Manager of Recruitment and Visa, as well as team members to ensure smooth HR operations. 【Primary Responsibilities】 Recruitment -Assist in drafting and updating job descriptions in collaboration with hiring department managers -Manage job postings on the TUJ website and third-party job advertising platforms -Monitor and respond to recruitment-related inquiries and emails -Communicate with recruitment agencies and job advertising vendors to build and maintain candidate pipelines -Screen initial application materials and provide recommendations to hiring managers -Arrange and conduct interviews -Conduct reference and background checks for finalist candidates -Prepare and distribute offer letters and other employment-related documents -Assist the Manager of Recruitment and Visa with compensation discussions as needed -Manage contracts and documentation for temporary staff -Coordinate and support onboarding processes for new hires, including maintaining database records -Conduct new hire orientations -Support the Manager of Recruitment and Visa in confirming and aligning hiring processes with departments Visa Support -Track and monitor visa and work permit statuses for all non-Japanese employees -Proactively contact employees whose visas or work permits are approaching expiration -Collect, issue, and review required documentation for visa and work permit applications -Process work visa-related applications -Stay current with Japanese immigration laws and regulations Other Duties as Assigned -Perform other duties as assigned by the Manager of Recruitment and Visa -Assist with walk-in inquiries at the office regarding human resources matters

応募条件

【Qualifications & Experience】 -2-3 years of experience in Human Resources -Excellent verbal and written communication skills in both Japanese and English -Strong computer skills, including proficiency in Microsoft Office and other CRM/ATS systems -Experience working in an international or multicultural environment -Excellent organizational and coordination skills -Strong attention to detail with proven administrative skills -Ability to manage multiple tasks effectively in a fast-paced environment -Flexible and adaptable to change -Knowledge of and experience with work visa applications preferred -Experience in talent acquisition preferred

労働条件